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Increasing your Marketing ROI for Small Businesses

Over the past several weeks, a client and I have been looking at where his clients have come from and how best to find more. It’s a valuable exercise at any time, but especially now as he is faced with making contract renewals and determining where to spend his 2013 marketing budget; afterall everyone want a high marketing ROI (Return on Investment).  It has been an extremely valuable experience and I want to share, step by step, what we did so you can put it into practice:

1.     Look at every new customer from the past two years and determined what brought them to your business.  Yes, it will be a lot of work and time, but honestly, is checking e-mail or Facebook more important?

  1. Find the details. For example, once my client identified business came from referrals, we looked at what the relationship was between the person referred and the person who did the referring. My client learned that his customers were most likely to refer co-workers, not family members as he had thought.ROI-picture1
  2. Also research the precipitating cause of the prospects’ calls; consider individual life events (move, job change, family status change), a new or increased need for your service or product, poor care from another provider or loss of another provider. All of these are important in determining how to find more clients with the least amount of effort and resource

2.     Outline your 2012 marketing dollars spent in detail.

3.     Calculated the cost of each new client. For example, if you spent 2012 marketing dollars on radio advertising, divide the cost of radio ads by the number of clients who came to you as a direct result. This is your direct radio marketing cost per client.  Some marketing may not directly yield customers but will instead reinforce your brand image. That’s okay, and you may determine that the resources spent are still worth it. If you can not directly tie new customers with marketing dollars spent, check in to see that your ego isn’t tied up in where you “should” be marketing your business.

4.     Using what the corporate world calls “zero based budgeting”, and create a 2013 marketing budget. Starting at zero, build a marketing budget, justifying every dollar spent with two years worth of new customer source information.

5.     Finally, identify 2013 milestones, points at which you can review your spending and make changes if necessary.  Pre-defining these milestone points are critical to insure that too much time doesn’t pass without review or results.  Equally important, the milestones insure that you don’t pull the plug prematurely, killing a campaign too early.

Marketing dollars can be tough to justify with data, so all too often we just keep on doing what we have been doing, latch on to the latest trend, or follow our colleagues when they have success. Be smarter this year and start with your own customers; just like my client, you will spend less, be more successful with finding prospects and increase your marketing return on investment (ROI).  That’s excellence with ease.

Tips for Throwing a Great Holiday Office Party

Office_Party
My clients have built some amazing businesses yet tell me that they are stymied about putting on a successful company party. It feels like there are so many details and that it’s tough to do it right.

It might feel easier to order pizza and leave it in the kitchen, but with just a little bit of effort you can create an event your staff will thank you for on Monday and remember for months. Here are my top eight tips for a simple and enjoyable office party:

   1.  Define your objective. Yes, even parties have an objective in my book! Decide if your goal is to build camaraderie, show your appreciation to your staff, or to let the staff burn off some stress together. Being clear about your desired outcome will make your celebration choice easier and a successful event more likely to occur. For example, if you’re looking to create more synergy amongst the staff, a night of games (laser tag, anyone?) is a great idea. If your staff has been under the gun and has produced beyond your expectations, a relaxing and perhaps luxurious night might be the ticket.

   2.  Enlist your staff to create the event. Give them a budget up front, tell them your goals, and let them know how the final decision will be made. If possible, let the staff make the decision as long as it meets your parameters. It gives your staff a shot of fun in their day and reminds them that you trust them.

   3.  Before the event, make a point of remembering your teams’ family member names and important events in their lives. If that’s not your strong suit, enlist the help of a trusted employee.

   4.  Mingle with your staff and their guests. Just like in high school, we can all get stuck in a rut with who we chat with, those with whom we have common interests. Every single one of your employees, though, wants a personal connection with you, a chance to tell you their thoughts, what’s going on in their lives. Small talk may not be something you love but honestly, this is one of those times you just need to suck it up and do it.

   5.  If your company is out in public together, it’s a public event. Sure, the event may be a chance for the team to let their hair down but like it or not, it’s also a window into your company culture to potential customers and clients. As the business leader, set the stage and show guests how you expect them to behave.

   6.  Let the financial piece of the event be transparent to your staff. Let the facility know ahead of time that you are financially responsible for the event and ask them to be discreet when it’s time to settle the bill. Go back to your objective; hopefully, reminding staff of how much you do for them (hear the violin?) is not on your list. Every moment of the event makes an impression on your staff; make sure it has the impact you want.

   7.  Communicate with the facility staff if any guests have issues; besides insuring that your guests enjoy themselves, this also reminds staff how you want your own customer concerns handled. Thank the facility staff personally at the conclusion of the event.

   8.  Thank the staff who put the event together. Point out one or two aspects you especially appreciated about how it all came together.

The most important element of a successful business party is to enjoy the time outside of the work day with your staff. These are the people who are creating and building your livelihood, the people who help your business vision come true. Thank them and enjoy the time with them.

Helen Dutton, A Vision of Your Own, has provided business and personal coaching for small business owners since 2000, providing online and face to face coaching for entrepreneurs, small business owners, start-up businesses as well as established businesses across the country. Clients come from New Hampshire, her home state, but she has also acted as a mentor to business owners in Atlanta, Chicago, Los Angeles, the Denver area, and closer to home in the Boston area. Helen helps her clients develop their small business ideas, create marketing plans, improve operation efficiency, build customer service systems, build management and leadership skills, and develop confidence as a business owner. Helen provides business tips and resources through her blog and her newsletter, where you can also find business templates to help your business prosper.